REOPORT AN ABSENCE
Please report the each day your child is absence by 9:00 am.  If a parent fails to contact the school the absence will be marked unexcused.

You may call 423-652-9292 and leave a message 24 hours a day or email luttrelld@btcs.org (Delma Luttrell) our school secretary.

Please leave your:
1) child's name
2) grade
3) teacher
4) reason for the asbsence

ATTENDANCE
The Bristol Tennessee School System stresses student attendance throughout the school year. All students are expected to be in school each day, unless an illness makes it impossible for them to attend. All appointments should be scheduled for after school hours, if possible. A record will be kept of all tardies and early withdrawals for attendance purposes. Parents should refrain from signing their child out early, except for medical reasons, or another approved reason.

Reporting Absences: The parent or legal guardian must inform the office by 9:00 a.m. each day the child is absent. Parents may call the school, 423-652-9292, or email Delma Luttrell, Luttrelld@btcs.org. Please include your child's name, grade, teacher, and reason for the absence when you call or email. If the parent fails to contact the school, the absence will be unexcused.

School Day: Our school day begins at 8:10 a.m. and ends at 3:10 p.m. Children not in attendance a minimum of 3 hours and 16 minutes will be counted absent for the entire day.

Make up work: Following an absence, it is the responsibility of the student or parent to contact the teacher and complete all work missed. On the second consecutive absence, the parent may request any missed assignments be sent to the office for pick-up after 3:00. In order to minimize class interruptions, teachers will not be able to provide make-up assignments until after school.

Leaving School Early: The parent or authorized person should enter the front door during the regular school day and report directly to the office. Only authorized and custodial parents can sign a student out, unless permission is granted from the parent or legal guardian. The student will remain in the classroom until the office notifies the teacher to release the student. Parents are discouraged from signing a student out early, except in an emergency situation. A student not in attendance at least 3 hours and 16 minutes will be counted absent for that day.

Illness - When should I send my child to school? We believe that student success begins with attendance; however, there may be times in which it may be in the best interest of your child to stay home. Your child is considered contagious if they experience any of the following: fever, vomiting, diarrhea, conjunctivitis (pink eye), or head lice. Your child should be fever free and/or symptom free for 24 hours without medication before coming back to school. Children with head lice are permitted to return to school once treated. If your child has a temperature over 100 degrees, the school nurse will call the parent or guardian to pick up your child from school. Do not medicate your child to reduce a fever before sending them back to school. Please note that written instructions to the school from a student's medical provider will take precedence over the above guidelines. For specific questions, please contact School Nurse, Laura Murphy, 423-652-6753.

Excused Absences Conditions for excused absences include:

  • A child's personal illness
  • Death in the family
  • Required court appearance

 

  • Family illness requiring the child's assistance at home
  • Religious holiday
  • Approved school related activities
  • Family/Cultural Leave

Please note that absences due to Family/Cultural Leave are excused only with principal approval prior to the absence. All other absences not meeting these conditions will be considered unexcused.

Parent Reported Absences (5 days accepted): A total of 5 absences will be excused based on parent notification via call-in, email, or note (this means a doctor's note is not required). Once the limit has been reached (5), parents will receive a letter requiring doctor's excuses for future absences. After 5 parent excuses (notes, phone calls, or emails), the student will be marked as an unexcused absence unless a doctor's note is turned in to the office. *Please note - If the student has a doctor's excuse, then the absence does not count as a parent excuse. There is no limit on absences with doctor excuses.

Unexcused Absences: Once your child accumulates 5 unexcused absences,a letter will be sent from the Bristol Tennessee School System Director of Attendance, Rigby Kind. At that time, we will seek assistance from the court system to improve your child's attendance. If the absence is an unexcused absence, any make-up work will be credited at 80% of its value.

Tardies & Early Dismissals: It is important that students arrive on time for school and remain at school the entire day. Excessive tardies and/or early dismissals will affect a student's school success. Students are expected to arrive in their homeroom no later than 8:10 a.m. Students arriving late for school are to report directly to the office to sign in and obtain a tardy slip. Consequences may be applied for excessive tardies at the principal's discretion.

Excessive Absences/Tardies: Excessive absences and/or tardies will be reviewed regularly by school personnel. Students with excessive absences may be required to present doctors' excuses for all absences. This issue could be grounds for denying transfer or tuition requests and may result in a referral to the juvenile court offices.

F amily/Cultural Leave & Educational Activities (5 days maximum): Students may be excused from school to participate in family cultural and educational activities. A request will not be approved after the activity has occurred, during state-mandated achievement testing, or if the student has 5 or more unexcused absences. The following guidelines shall be used by school principals in approving cultural/educational activities:

  • A maximum of 5 days will be available for family cultural/educational activities, annually. Forms are available in the office.
  • Cultural leave days will not be approved durng state testing dates
  • Culutral leave will not be granted if a child has 5 unexcused absences. 
  • A written request for the absences to be excused must be completed by the parent/guardian only and filed with the principal prior to the activity - A request will not be approved after the activity has occurred.
  • If a student uses more than the maximum days allowed, the first five days of absence will be considered excused.
  • Make-up work is the responsibility of the student and parent. School/classroom policies on make-up procedures will be followed.