REOPORT AN ABSENCE
Please report the each day your child is absence by 9:00
am. If a parent fails to contact the school the absence will
be marked unexcused.
You may call 423-652-9292 and leave a message 24 hours a day or
(Delma Luttrell) our school secretary.
Please leave your:
1) child's name
4) reason for the asbsence
The Bristol Tennessee School System stresses student attendance
throughout the school year. All students are expected to be in
school each day, unless an illness makes it impossible for them to
attend. All appointments should be scheduled for after school
hours, if possible. A record will be kept of all tardies and early
withdrawals for attendance purposes. Parents should refrain from
signing their child out early, except for medical reasons, or
another approved reason.
Reporting Absences: The parent or legal
guardian must inform the office by 9:00 a.m. each day the child is
absent. Parents may call the school, 423-652-9292, or email Delma
Luttrell, Luttrelld@btcs.org. Please
include your child's name, grade, teacher, and reason for the
absence when you call or email. If the parent fails to contact the
school, the absence will be unexcused.
School Day: Our school day begins at 8:10 a.m.
and ends at 3:10 p.m. Children not in attendance a minimum of 3
hours and 16 minutes will be counted absent for the entire day.
Make up work: Following an absence, it is the
responsibility of the student or parent to contact the teacher and
complete all work missed. On the second consecutive
absence, the parent may request any missed assignments be sent to
the office for pick-up after 3:00. In order to minimize
class interruptions, teachers will not be able to provide make-up
assignments until after school.
Leaving School Early: The parent or authorized
person should enter the front door during the regular school day
and report directly to the office. Only authorized and custodial
parents can sign a student out, unless permission is granted from
the parent or legal guardian. The student will remain in the
classroom until the office notifies the teacher to release the
student. Parents are discouraged from signing a student out early,
except in an emergency situation. A student not in attendance at
least 3 hours and 16 minutes will be counted absent for that
Illness - When should I send my child to
school? We believe that student success begins with
attendance; however, there may be times in which it may be in the
best interest of your child to stay home. Your child is considered
contagious if they experience any of the following: fever,
vomiting, diarrhea, conjunctivitis (pink eye), or head lice. Your
child should be fever free and/or symptom free for 24 hours
without medication before coming back to school.
Children with head lice are permitted to return to school once
treated. If your child has a temperature over 100 degrees, the
school nurse will call the parent or guardian to pick up your child
from school. Do not medicate your child to reduce a fever before
sending them back to school. Please note that written instructions
to the school from a student's medical provider will take
precedence over the above guidelines. For specific questions,
please contact School Nurse, Laura Murphy, 423-652-6753.
Excused Absences Conditions for excused
- A child's personal illness
- Death in the family
- Required court appearance
- Family illness requiring the child's assistance at home
- Religious holiday
- Approved school related activities
- Family/Cultural Leave
Please note that absences due to Family/Cultural Leave are
excused only with principal approval prior to the absence. All
other absences not meeting these conditions will be considered
Parent Reported Absences (5 days accepted): A
total of 5 absences will be excused based on parent notification
via call-in, email, or note (this means a doctor's note is not
required). Once the limit has been reached (5), parents will
receive a letter requiring doctor's excuses for future absences.
After 5 parent excuses (notes, phone calls, or emails), the student
will be marked as an unexcused absence unless a doctor's note is
turned in to the office. *Please note - If the student has a
doctor's excuse, then the absence does not count as a parent
excuse. There is no limit on absences with doctor excuses.
Unexcused Absences: Once your child accumulates
5 unexcused absences,a letter will be sent from the Bristol
Tennessee School System Director of Attendance, Rigby Kind. At that
time, we will seek assistance from the court system to improve your
child's attendance. If the absence is an unexcused absence, any
make-up work will be credited at 80% of its value.
Tardies & Early Dismissals: It is important
that students arrive on time for school and remain at school the
entire day. Excessive tardies and/or early dismissals will affect a
student's school success. Students are expected to arrive in their
homeroom no later than 8:10 a.m. Students arriving late for school
are to report directly to the office to sign in and obtain a tardy
slip. Consequences may be applied for excessive tardies at the
Excessive Absences/Tardies: Excessive absences
and/or tardies will be reviewed regularly by school personnel.
Students with excessive absences may be required to present
doctors' excuses for all absences. This issue could be grounds for
denying transfer or tuition requests and may result in a referral
to the juvenile court offices.
amily/Cultural Leave & Educational Activities (5 days
maximum): Students may be excused from school to
participate in family cultural and educational activities.
A request will not be approved after the activity has
occurred, during state-mandated achievement testing, or if
the student has 5 or more unexcused absences. The
following guidelines shall be used by school principals in
approving cultural/educational activities:
- A maximum of 5 days will be available for family
cultural/educational activities, annually. Forms are available in
- Cultural leave days will not be approved durng state
- Culutral leave will not be granted if a child has 5 unexcused
- A written request for the absences to be excused must be
completed by the parent/guardian only and filed with the principal
prior to the activity - A request will not be approved after the
activity has occurred.
- If a student uses more than the maximum days allowed, the first
five days of absence will be considered excused.
- Make-up work is the responsibility of the student and parent.
School/classroom policies on make-up procedures will be